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05302003

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R-TOC Best Practices: R-TOC Tools

Area: R-TOC Tools Area: R-TOC Tools
Best Practice: JSTARS Cost and Performance System (J-CAPS)
Pilot Program: JSTARS

Initiatives: Under the JSTARS Total Systems Support Responsibility (TSSR) contract, Northrop Grumman is responsible for developing the J-CAPS system to provide the analysis tools, data, and products to manage and track the performance of the Joint STARS support system. J-CAPS functions will include:

  • Data warehousing of current financial and performance data in order to produce J-CAPS reports and tracking information and provide a single point data system for external reporting and information needs
  • Marginal analysis for assessing budget adds/cuts
  • Budget planning
  • Analysis of R-TOC proposals.

System requirements for the J-CAPS have been defined and the basic architecture has been developed. System requirements included:

  • Predict support system performance impacts due to budget changes
  • Predict out year budget requirements due to changes in support system performance requirements
  • Maintain and track historical cost and performance
  • Maintain historical cost data and perform R-TOC analysis
  • Aid in setting annual contract performance targets
  • Integration of supply and maintenance data for supply chain management (SCM).

J-CAPS consists of an integrated data repository that hosts a comprehensive assortment of system performance and cost data, linked to a series of established models and tools to effectively assess and analyze system sustainment. Products and analyses completed include:

  • Spares analyses and computations
  • Re-engining analysis (LCOM simulation and cost analysis)
  • Post production analysis (impact on readiness due to loss of production assets)
  • NMCS award fee analysis
  • Flight hour analysis (actual versus planned)
  • TSSR BCA update - FY01

Planned analyses include: MC rate versus cost analysis, spiral development analysis, and cost-performance trade studies for potential JSTARS upgrades.

Tool sets include the Logistics Composite Model, the Automated Cost Estimating Integrated Tools software, Monterey Activity Analytical Platform, and the Total Cost Delta model. The J-CAPS system will operate across the entire JSTARS structure, including the program office, contractor, and user. Initial operating capability was achieved in February 2002, with full capability in May 2003.

Benefits: Besides tracking the impacts on the program of R-TOC proposals and budget decisions, the J-CAPS will provide a capability to analyze R-TOC alternatives and help in setting annual contract performance targets.

Area: R-TOC Tools
Best Practice: Advanced Maintenance Aid Concept (AMAC)
Pilot Program: CH-47

Initiatives: The Cargo Helicopters PM Office (PMO) is looking into innovative ways of managing its weapon systems. The Advanced Maintenance Aid Concept (AMAC) is being developed to operate in an operational field environment in order to understand and address technological, process, and cultural issues necessary for achieving key goals of the Cargo Helicopter's Life Cycle Management Program. AMAC is an electronic maintenance management system that integrates technical data, data collection, and training into a single user-friendly system. It is an organizational tool to provide maintenance tasks to the soldier-mechanic in a work package format. It uses a point-and-click interface to replace current paper-based maintenance guides, references, and logbooks. Under AMAC, essential maintenance data is kept in a central database and transmitted to the AMAC system at the user location. AMAC assembles the data into a "card" format, and the maintainer documents his actions via the electronic card. This enables the user to maintain centralized reliability and repair information, which can be used by the PM, the user, the OEM, and others for planning and identifying systemic problems.

Benefits: The goal of the AMAC Program is to develop a maintenance tool and data collection system for the CH-47 that is part of an overall life cycle management approach designed to reduce O&S costs. The system will reduce soldier workload, enhance training, and allow the PM and the user to evaluate system performance. The system is also considered highly adaptable to other systems and has been exposed to most of the other Army R-TOC Pilot Programs

Area: R-TOC Tools
Best Practice: Multi-Platform Common Source Database (MACS-D)
Pilot Program: CH-47

Initiatives: To update more than 40 sets of legacy Tech Manuals supporting the CH-47, CECOM is converting the existing PDF files to editable digital format. The technical data in the IETMs will also be updated/corrected as necessary and basic IETM functionality to include the ability to print the IETMs, the ability to electronically link the RPSTL illustrations with the parts lists, and wire tracing (which electronically highlights individual wires on a wiring diagram) will be integrated as appropriate. The IETM files (in XML format) will reside in a configuration-controlled database managed by CECOM. As of the 1st quarter FY02 CECOM has awarded a task order to ISS Inc., successfully completed several test data conversions, and begun conversion of the first seven sets of MACS-D publications.

Benefits: MACS-D is a three-year program, from FY01 to FY03. Regular sustainment by CECOM will resume in FY04, with cost avoidance estimated to continue at approximately $60K per year per IETM (FY97 dollars) until the system supported is retired from use. The program will convert 43 sets of CECOM managed publications manuals used on a variety of platforms, for which a conservative life expectancy of each manual is estimated to be 10 years. The total cost (FY01-03) of the program is $3.6 million, with an estimated total cost avoidance of 8.7%, based on an LIA model.

Area: R-TOC Tools
Best Practice: Apache Recapitalization Model
Pilot Program: Apache

Initiatives: The goals of the Apache recapitalization project are through upgrades and rebuilds of selected components and subsystems to achieve:

  • 20% reduction in O&S costs
  • 20% increase in Mean Time Between Unscheduled Removal (MTBUR)
  • Fleet average age of 10 years by 2010.
Sandia National Labs is developing a model to help the Apache program office manage the recapitalization initiative. An Apache Baseline Model is being developed, which is populated with existing failure and maintenance data from a wide range of government and contractor data sources, including Operations and Support Management Information System (OSMIS), the Provisioning Master Record, and Boeing reliability and maintainability information. Benefits: When completed, the model will be able to predict the impacts of planned recap components and subsystems as well as other cost and availability drivers. The result will be improved data collection, reduce O&S costs, improved system reliability and availability, and reduced maintenance burden.
Area: R-TOC Tools
Best Practice: O&S Cost Analysis Model (OSCAM)
Pilot Program: AAAV

Initiatives: Direct Reporting Program Manager (DRPM) Advanced Amphibious Assault (AAA) has a requirement for a robust cost tool to understand, maximize, and manage the impacts of various life cycle support strategies. The program office decided to develop its own customized module from the Naval Center for Cost Analyses O&S Cost Analysis Model (OSCAM). OSCAM uses systems dynamics techniques (influence diagrams) to evaluate life cycle alternatives.

Benefits: For an investment of less than $1M, the program office will obtain a strategic decision-making tool for evaluating AAAV's future product life cycle support plans. Verification & validation of the model is in process. The model is expected to be available for evaluating potential cost reductions in FY03.